Annual Conference FAQs

Q:

What’s the difference between an Active attendee and an Allied Corporate Partner?

A:

Active members are teams, facilities or governing bodies who are involved in game presentation on a day-to-day basis.  Conference attendance/credentialing is on an individual basis.

Allied members are those organizations which supply goods or services to the game operations industry. In order to attend the conference, all Allied members must register for a Corporate Partnership package. Packages are available with anywhere from one to ten complimentary credentials.

Q:

Who attends the conference?

A:
Active attendees are involved in the management and/or production of event presentation on the major league, minor league or collegiate level.  Their responsibilities encompass all aspects of game operations from the marketing and sales of the entertainment inventory to the actual game day production.  

Allied attendees range from suppliers of hardware and software to those who supply the creative elements of a presentation.
Q:

How do I get my management to approve my attendance?

A:
Active attendees have the opportunity to attend three days of hands-on educational seminars at well below what this training would normally cost.  Additional optional seminars held prior to the conference enhance the education even further. The interactive nature of the offerings gives the attendee the ability to immediately put to this new knowledge to use upon returning home.  Additionally, the networking that happens, both within and between the various IDEA breakout groups, provides the attendee with priceless resources that are readily available throughout the year.

Allied attendees who want to reach the decision makers in professional and collegiate game operations find exactly that market at IDEA.  No longer will you need to meet-and-greet thousands of people who may or may not have a need for your product.  The movers and shakers in the event presentation industry are here!  IDEA prides itself on the inclusion of our Allied members in all our proceedings; your conference credentials will allow you access to all conference proceedings.*

*All conference proceedings are open to all conference attendees, with the exception of the breakout sessions (baseball, basketball, football, hockey, soccer and universities) which are limited to members of that particular breakout group.
Q:

What is included in the conference fee?

A:

The conference attendance package includes:

* All program presentations, handouts & access to Allied Member Showcase
* Tours of local venues
* Opening Cocktail Reception
* Lunch (3 days)
* Nightly Excursions (2 nights)
* Golden Matrix Awards Dinner & Ceremony
* All transportation (excluding airport transportation)
Q:

Are the conference attendance packages for individuals or organizations? 

A:
Although IDEA membership dues are by organization, each individual attending the conference must have purchased a conference attendance package and display the proper credentials for the duration of the conference.  Corporate Partners receive a certain number of complimentary credentials, depending upon partnership level.
Q:

How do I register?

A:
All registrations must be completed online.  During the registration process, you will be expected to indicate which events and seminars you plan to attend.  Please refer to the directions at the online registration page.

Upon registration, conference fees are due within 30 days.
Q:

What is the dress code?

A:
The following guidelines are suggested:
Daily meetings and evening excursions: Casual
Opening Reception: Business Casual
Golden Matrix Awards Ceremony: Business
Q:

I’m bringing my family with me.  Is there anything I should know?

A:
Anyone who wants access to the conference meeting area will have to have proper credentials.  Please indicate if you will have guests with you, even if they will not be attending any official IDEA functions. 
Q:

Will my credentials be sent to me?

A:
No, all credentials must be picked up onsite.  Be sure to stop by the check-in desk to pick up your credentials, conference program and IDEA gift.  Additionally, information will be available about the conference and optional excursions.  Once the conference begins, no one will be allowed in the conference area without proper credentials.  NO EXCEPTIONS.
Q:

What if I need to cancel my registration?

A:
Refund requests must be submitted in writing before the stated deadlines.  If a person cannot attend at the last minute, the registration may be transferred to another person from the same organization without penalty.  New credentials will be issued at the check-in desk.

Please refer to the cancellation policy for specific instructions.
Q:

When/where is the next conference?

A:
The 36th Annual IDEA Conference is scheduled for July 15 - 18, 2018 in Indianapolis.
Q:

When/where are future conferences?

A:

July 2019: San Diego

July 2020: Nashville

Q:

When will additional conference cities be selected?

A:
Nominations for potential host cities for upcoming conferences will be accepted until December 31, 2017.  Upon review of potential host cities with potential IDEA member hosts, RFPs will be distributed to selected potential host cities for 2021 and 2022.  The membership will vote on future host cities at the 2018 Annual Conference.
Q:

What is the cost of the conference?

A:
Various Corporate Partnerships and Active member attendee packages are available. Please refer to the Annual Conference website.

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